A Closer Look at SharePoint Document Management
Introduction
SharePoint is a powerful document management and collaboration platform developed by Microsoft. It provides organizations with a centralized location to store, organize, and share documents, making it easier for teams to collaborate and work together. In this article, we will take a closer look at SharePoint document management and explore its features and benefits.
SharePoint Development Agency
A SharePoint development agency specializes in creating custom SharePoint solutions for businesses. They have expertise in SharePoint development and can help organizations design and implement a SharePoint website or intranet that meets their specific needs. Whether it’s developing a SharePoint intranet for internal communication or a SharePoint website for external stakeholders, a SharePoint development agency can provide the necessary expertise and support.
SharePoint Website
A SharePoint website is a web-based platform built on SharePoint that allows organizations to create and manage their public-facing websites. With SharePoint, organizations can easily create and publish content, manage site structure, and customize the look and feel of their website. SharePoint websites offer a range of features and functionalities, including document management, collaboration tools, and integration with other Microsoft products.
SharePoint Intranet
A SharePoint intranet is an internal communication and collaboration platform that allows organizations to share information, collaborate on projects, and streamline business processes. SharePoint intranets provide a centralized location for employees to access important documents, communicate with colleagues, and stay updated on company news and announcements. With features like document libraries, discussion boards, and task management, SharePoint intranets enhance productivity and improve communication within organizations.
SharePoint On-Premise vs SharePoint Online
SharePoint is available in two deployment options: on-premise and online. SharePoint on-premise is installed and hosted on the organization’s own servers, giving them full control over the infrastructure and data. On the other hand, SharePoint Online is a cloud-based solution hosted by Microsoft, offering scalability, accessibility, and automatic updates. The choice between on-premise and online depends on the organization’s specific requirements, budget, and IT infrastructure.
Intranet Design and Development
Intranet design and development is the process of creating and implementing an intranet solution that aligns with the organization’s goals and objectives. It involves designing the user interface, defining the site structure, and developing the necessary functionalities. A well-designed and user-friendly intranet can significantly improve employee productivity, collaboration, and engagement. Organizations can either outsource intranet design and development to a SharePoint development agency or utilize in-house resources.
Outsourcing SharePoint Development
Outsourcing SharePoint development to a specialized agency can offer several benefits to organizations. It allows them to leverage the expertise and experience of SharePoint professionals, ensuring the development of a high-quality and customized solution. Outsourcing also enables organizations to focus on their core competencies while leaving the technical aspects of SharePoint development to the experts. Additionally, outsourcing can be cost-effective as it eliminates the need to hire and train in-house SharePoint developers.
Custom SharePoint Development
Custom SharePoint development involves tailoring SharePoint to meet the specific needs and requirements of an organization. It may include developing custom workflows, integrating third-party applications, or creating unique functionalities. Custom SharePoint development allows organizations to maximize the potential of SharePoint and create a solution that aligns perfectly with their business processes. SharePoint development agencies specialize in custom development and can provide the necessary expertise and support.
Managed SharePoint Services
Managed SharePoint services refer to the ongoing support and maintenance of a SharePoint environment. It includes tasks such as monitoring, troubleshooting, and updating SharePoint to ensure its optimal performance. Managed SharePoint services can be outsourced to a specialized agency, allowing organizations to focus on their core business activities while ensuring the smooth operation of their SharePoint environment. These services can be customized based on the organization’s specific requirements and budget.
Conclusion
SharePoint document management offers organizations a powerful platform to store, organize, and share documents. Whether it’s a SharePoint website or intranet, organizations can leverage SharePoint’s features and functionalities to enhance collaboration, improve productivity, and streamline business processes. By outsourcing SharePoint development to a specialized agency, organizations can ensure the development of a customized solution that meets their specific needs. Managed SharePoint services further ensure the smooth operation and maintenance of the SharePoint environment. With its wide range of capabilities, SharePoint continues to be a popular choice for document management and collaboration.