A Visual Guide to Intranet Design: Screenshots Explained
Intranets have become an essential tool for organizations to improve communication, collaboration, and productivity among their employees. A well-designed intranet can streamline processes, provide easy access to information, and enhance employee engagement. SharePoint is a popular platform for building intranets due to its flexibility and extensive features. In this visual guide, we will explore the key elements of intranet design and explain them using screenshots from SharePoint intranet examples.
Navigation is a crucial aspect of intranet design as it determines how users can access different sections and content within the intranet. A well-designed navigation menu should be intuitive, organized, and easy to use. In SharePoint, the navigation menu is typically located on the left-hand side of the intranet homepage, as shown in the screenshot below.
The homepage of an intranet serves as the gateway to all the information and resources available within the intranet. It should provide a clear overview of the intranet’s purpose, latest news and updates, and quick access to commonly used tools and applications. The screenshot below shows an example of a SharePoint intranet homepage.
3. Document Management
Document management is a critical component of any intranet, as it allows employees to store, organize, and collaborate on documents and files. SharePoint provides robust document management capabilities, including version control, document approval workflows, and document search. The screenshot below illustrates the document library view in SharePoint.
4. Team Sites
Team sites are dedicated spaces within the intranet for specific teams or departments to collaborate and share information. These sites typically include document libraries, discussion boards, calendars, and task lists. SharePoint allows organizations to create and customize team sites to meet their specific needs. The screenshot below shows an example of a team site in SharePoint.
5. News and Announcements
News and announcements are an essential part of any intranet, as they keep employees informed about company updates, events, and important information. SharePoint provides a news publishing feature that allows organizations to create and publish news articles with rich media, such as images and videos. The screenshot below demonstrates the news publishing feature in SharePoint.
Intranet design plays a crucial role in the success of an organization’s intranet. By focusing on key elements such as navigation, homepage, document management, team sites, and news and announcements, organizations can create a user-friendly and effective intranet using SharePoint. Whether you are looking to develop a new intranet or enhance your existing one, partnering with a SharePoint development agency can provide you with the expertise and guidance needed to achieve your goals.