Implementing SharePoint Intranet for Enhanced Collaboration
Introduction
SharePoint is a powerful platform developed by Microsoft that allows organizations to create intranet websites for enhanced collaboration and communication within the company. With SharePoint, businesses can create a centralized hub where employees can access important documents, collaborate on projects, and communicate with each other.
Benefits of SharePoint Intranet
Implementing SharePoint intranet offers several benefits for organizations:
- Centralized Document Management: SharePoint provides a centralized location for storing and managing documents, making it easy for employees to find the information they need.
- Enhanced Collaboration: SharePoint allows employees to collaborate on projects in real-time, making it easier to work together and increase productivity.
- Improved Communication: SharePoint offers various communication tools, such as discussion boards and team sites, that facilitate communication and information sharing within the organization.
- Customizable and Scalable: SharePoint can be customized to meet the specific needs of an organization and can scale as the business grows.
- Integration with Other Microsoft Tools: SharePoint seamlessly integrates with other Microsoft tools, such as Outlook and Office 365, making it easy for employees to access and work with their familiar tools.
SharePoint On-Premise vs SharePoint Online
When implementing SharePoint intranet, organizations have the option to choose between SharePoint on-premise and SharePoint online:
- SharePoint On-Premise: With SharePoint on-premise, the organization hosts the SharePoint server on its own infrastructure. This gives the organization more control over the server and data but requires additional maintenance and IT resources.
- SharePoint Online: SharePoint online is a cloud-based solution where the SharePoint server is hosted by Microsoft. This eliminates the need for organizations to manage the server infrastructure and provides automatic updates and maintenance.
Intranet Design and Development
Designing and developing a SharePoint intranet requires expertise and experience. Organizations can choose to outsource SharePoint development to a SharePoint development agency to ensure a successful implementation. A SharePoint development agency specializes in creating custom SharePoint intranet websites tailored to the specific needs of the organization.
Outsourcing SharePoint Development
Outsourcing SharePoint development to a SharePoint development agency offers several advantages:
- Expertise and Experience: SharePoint development agencies have a team of experienced developers who are well-versed in SharePoint development best practices.
- Customization: A SharePoint development agency can customize the SharePoint intranet to match the organization’s branding and requirements.
- Time and Cost Savings: Outsourcing SharePoint development allows the organization to focus on its core business activities while the agency takes care of the development process. This can result in time and cost savings.
- Managed SharePoint Services: Some SharePoint development agencies also offer managed SharePoint services, providing ongoing support and maintenance for the SharePoint intranet.
Custom SharePoint Development
Custom SharePoint development involves creating unique features and functionalities within the SharePoint intranet. Some examples of custom SharePoint development include:
- Workflow Automation: Automating business processes and workflows within the SharePoint intranet to improve efficiency and productivity.
- Integration with Third-Party Systems: Integrating the SharePoint intranet with other systems, such as CRM or ERP systems, to streamline processes and data management.
- Custom Web Parts: Developing custom web parts to add specific functionalities to the SharePoint intranet.
- Mobile-Friendly Design: Creating a responsive design that allows employees to access the SharePoint intranet from any device.
Conclusion
Implementing SharePoint intranet can greatly enhance collaboration and communication within an organization. By outsourcing SharePoint development to a SharePoint development agency, organizations can ensure a successful implementation and take advantage of the expertise and experience of the agency. Custom SharePoint development allows organizations to tailor the SharePoint intranet to their specific needs and requirements. Whether choosing SharePoint on-premise or SharePoint online, organizations can benefit from the centralized document management, enhanced collaboration, and improved communication offered by SharePoint intranet.