Intranet Application: The Next Big Thing in Digital Workspace
In today’s digital age, organizations are constantly looking for ways to enhance communication, collaboration, and productivity among their employees. The traditional methods of sharing information and working together are no longer sufficient in a fast-paced and globally connected world. This is where an intranet application comes into play. An intranet application, specifically built using SharePoint, can revolutionize the way organizations operate by providing a centralized platform for communication, document management, and collaboration. In this article, we will explore the benefits of SharePoint intranet development and how it can be the next big thing in the digital workspace.
What is an Intranet Application?
An intranet application is a private network that is accessible only to the employees of an organization. It serves as a centralized platform for communication, collaboration, and information sharing within the organization. An intranet application can be built using various technologies, but SharePoint is one of the most popular choices due to its robust features and flexibility. SharePoint intranet development involves creating a customized intranet application using SharePoint’s powerful tools and capabilities.
Benefits of SharePoint Intranet Development
SharePoint intranet development offers numerous benefits for organizations looking to enhance their digital workspace. Some of the key benefits include:
1. Centralized Communication
With a SharePoint intranet, organizations can have a centralized platform for communication. Employees can access important announcements, news, and updates from a single location. This eliminates the need for multiple communication channels and ensures that everyone is on the same page.
2. Efficient Collaboration
SharePoint intranet development enables efficient collaboration among employees. It provides features such as document management, version control, and real-time co-authoring, allowing teams to work together seamlessly on projects. This improves productivity and reduces the time spent on manual collaboration processes.
3. Document Management
SharePoint intranet applications offer robust document management capabilities. Employees can easily store, organize, and search for documents within the intranet. This eliminates the need for manual filing systems and improves document accessibility and security.
SharePoint intranet development allows organizations to customize the intranet application according to their specific needs. They can create custom workflows, forms, and dashboards to streamline processes and improve efficiency. This flexibility sets SharePoint apart from other intranet solutions.
5. Integration with Other Systems
SharePoint intranet applications can be easily integrated with other systems and tools used by the organization. This includes email systems, customer relationship management (CRM) software, project management tools, and more. Integration with other systems ensures a seamless flow of information and enhances productivity.
On-Premise vs. Online
SharePoint intranet development offers two deployment options: on-premise and online. On-premise deployment involves hosting the intranet application on the organization’s own servers, while online deployment involves using SharePoint Online, which is a cloud-based service provided by Microsoft. Both options have their own advantages and considerations.
On-premise deployment gives organizations complete control over their intranet application. They can customize it extensively, integrate it with other systems, and have full control over data security and compliance. However, on-premise deployment requires significant upfront investment in hardware, software, and IT infrastructure. It also requires ongoing maintenance and updates.
SharePoint Online offers a cost-effective and scalable solution for organizations. It eliminates the need for upfront hardware and software investments and provides automatic updates and maintenance. However, organizations have limited customization options and may have to rely on Microsoft for data security and compliance. Additionally, internet connectivity is required to access the intranet application.
Outsourcing SharePoint Development
Organizations that do not have the in-house expertise or resources to develop a SharePoint intranet application can consider outsourcing the development to a SharePoint development agency. Outsourcing SharePoint development offers several benefits, including:
1. Expertise and Experience
SharePoint development agencies specialize in building intranet applications using SharePoint. They have the necessary expertise and experience to create customized solutions that meet the organization’s requirements. Outsourcing ensures that the intranet application is developed by professionals who understand the intricacies of SharePoint development.
2. Cost Savings
Outsourcing SharePoint development can result in cost savings for organizations. They do not have to invest in hiring and training in-house developers or purchasing the required infrastructure. Additionally, outsourcing allows organizations to pay for the development services on a project basis, reducing the overall cost.
3. Time Efficiency
SharePoint development agencies have streamlined processes and workflows in place, allowing them to develop intranet applications in a timely manner. Outsourcing the development ensures that the organization can have a fully functional intranet application within a shorter timeframe compared to in-house development.
Managed SharePoint Services
In addition to SharePoint intranet development, organizations can also benefit from managed SharePoint services. Managed SharePoint services involve outsourcing the maintenance, support, and management of the intranet application to a third-party provider. Some of the key benefits of managed SharePoint services include:
1. Proactive Monitoring and Support
Managed SharePoint services providers offer proactive monitoring and support for the intranet application. They ensure that the application is running smoothly, identify and resolve any issues, and provide timely support to users. This minimizes downtime and ensures optimal performance.
2. Regular Updates and Maintenance
Managed SharePoint services providers handle the regular updates and maintenance of the intranet application. This includes installing patches, upgrading to newer versions, and implementing security measures. Regular updates and maintenance ensure that the intranet application remains secure and up to date.
3. Scalability and Flexibility
Managed SharePoint services providers offer scalability and flexibility for organizations. They can easily accommodate changes in user requirements, business processes, and technology advancements. This ensures that the intranet application can grow and evolve with the organization.
4. Expert Guidance and Consultation
Managed SharePoint services providers have a team of experts who can provide guidance and consultation on best practices, customization options, and optimization strategies. They can help organizations make the most out of their intranet application and leverage SharePoint’s capabilities to drive business growth.
Intranet applications, specifically built using SharePoint, are the next big thing in the digital workspace. They offer centralized communication, efficient collaboration, robust document management, customization options, and integration with other systems. Organizations can choose between on-premise and online deployment options based on their specific requirements. Outsourcing SharePoint development to a specialized agency can help organizations leverage the expertise and experience of professionals while saving costs and time. Managed SharePoint services further enhance the benefits by providing proactive monitoring, regular updates, scalability, and expert guidance. Embracing an intranet application can revolutionize the way organizations operate and enhance productivity in the digital workspace.