Strategies for Effective Staff Intranet Development
An intranet is an essential tool for effective communication and collaboration within an organization. It provides a centralized platform for employees to access information, share documents, and collaborate on projects. SharePoint is a popular choice for intranet development due to its robust features and flexibility. In this article, we will discuss strategies for effective staff intranet development using SharePoint.
1. Define Your Objectives
Before starting the development process, it is important to define your objectives for the intranet. What do you want to achieve with the intranet? Are you looking to improve communication, streamline processes, or enhance collaboration? Clearly defining your objectives will help guide the development process and ensure that the intranet meets the needs of your organization.
2. Plan Your Information Architecture
Information architecture refers to the organization and structure of information within the intranet. It is important to plan the information architecture carefully to ensure that employees can easily find the information they need. Consider creating a logical hierarchy of sites, libraries, and lists that align with your organization’s structure and workflows. This will make it easier for employees to navigate and locate information.
3. Customize the User Interface
The user interface of your intranet should be intuitive and user-friendly. SharePoint allows for customization of the user interface to match your organization’s branding and design guidelines. Consider using custom themes, logos, and colors to create a cohesive and visually appealing intranet. Additionally, make sure to optimize the user interface for mobile devices to ensure accessibility for employees who work remotely or are constantly on the go.
4. Enable Collaboration Features
One of the key benefits of an intranet is the ability to facilitate collaboration among employees. SharePoint offers a range of collaboration features such as document co-authoring, version control, and real-time editing. Enable these features to encourage collaboration and improve productivity within your organization. Additionally, consider integrating other collaboration tools such as Microsoft Teams or Yammer to further enhance communication and teamwork.
5. Train and Support Your Staff
Implementing a new intranet requires proper training and support for your staff. Provide comprehensive training sessions to familiarize employees with the features and functionalities of the intranet. Offer ongoing support and resources to address any questions or issues that may arise. This will ensure that employees are able to effectively utilize the intranet and maximize its benefits.
Developing an effective staff intranet using SharePoint requires careful planning and consideration. By defining your objectives, planning the information architecture, customizing the user interface, enabling collaboration features, and providing training and support, you can create a powerful tool that enhances communication, collaboration, and productivity within your organization.