The Value of Hosted SharePoint Services for SMBs
Small and medium-sized businesses (SMBs) often face challenges when it comes to managing their data, collaborating with team members, and maintaining an efficient workflow. In today’s digital age, having a reliable and secure platform to store and share information is crucial for the success of any business. This is where hosted SharePoint services come into play. In this article, we will explore the value of hosted SharePoint services for SMBs and how they can benefit from SharePoint development, intranet design, and outsourcing SharePoint development.
What is SharePoint?
SharePoint is a web-based platform developed by Microsoft that allows businesses to create, manage, and share information and documents in a secure and collaborative environment. It offers a wide range of features and functionalities, including document management, content management, workflow automation, and business intelligence. SharePoint can be deployed on-premise or accessed through the cloud as SharePoint Online.
The Benefits of SharePoint Development
SharePoint development refers to the process of customizing and extending the capabilities of SharePoint to meet the specific needs of a business. A SharePoint development agency can help SMBs leverage the full potential of SharePoint by creating custom solutions tailored to their unique requirements. Some of the key benefits of SharePoint development for SMBs include:
1. Improved Collaboration and Communication
SharePoint provides a centralized platform for team members to collaborate on projects, share documents, and communicate effectively. With features like document co-authoring, version control, and real-time updates, SMBs can streamline their workflow and enhance productivity.
2. Enhanced Document Management
Managing documents can be a daunting task for SMBs, especially when dealing with a large volume of files. SharePoint offers robust document management capabilities, including metadata tagging, document libraries, and search functionalities, making it easier for SMBs to organize, find, and retrieve documents quickly.
3. Workflow Automation
Manual and repetitive tasks can consume a significant amount of time and resources for SMBs. SharePoint allows businesses to automate their workflows, reducing human error and improving efficiency. Workflows can be designed to automate approval processes, document routing, and task assignments, among other things.
4. Business Intelligence and Reporting
SharePoint provides powerful business intelligence tools that enable SMBs to analyze data, generate reports, and gain valuable insights into their operations. With features like dashboards, scorecards, and data visualization, SMBs can make informed decisions and drive business growth.
Intranet Design and Development
An intranet is a private network that is accessible only to authorized users within an organization. It serves as a central hub for employees to access company resources, collaborate on projects, and stay informed about company news and updates. SharePoint is widely used for intranet design and development due to its robust features and customization options.
1. Centralized Information and Resources
SharePoint allows SMBs to create a centralized repository for all company information and resources. This includes policies, procedures, employee directories, training materials, and more. Having a centralized intranet ensures that employees have easy access to the information they need, improving productivity and reducing time spent searching for information.
2. Customizable and Personalized Experience
SharePoint offers a high degree of customization, allowing SMBs to design their intranet to reflect their brand identity and meet their specific requirements. From the layout and design to the navigation and functionality, SMBs can create a personalized intranet experience for their employees.
3. Collaboration and Communication
An intranet built on SharePoint enables seamless collaboration and communication among team members. Features like discussion boards, team sites, and social networking tools facilitate knowledge sharing, idea generation, and team collaboration.
4. Security and Access Control
Security is a top concern for SMBs when it comes to managing their data and information. SharePoint offers robust security features, including user authentication, role-based access control, and data encryption. SMBs can ensure that only authorized users have access to sensitive information, protecting their data from unauthorized access.
Outsourcing SharePoint Development
Outsourcing SharePoint development can be a cost-effective and efficient solution for SMBs that do not have the in-house expertise or resources to develop and maintain their SharePoint environment. By partnering with a SharePoint development agency, SMBs can leverage the expertise of professionals who specialize in SharePoint development and have experience working with businesses of all sizes.
1. Cost Savings
Outsourcing SharePoint development eliminates the need to hire and train in-house developers, saving SMBs on recruitment and training costs. Additionally, outsourcing allows SMBs to pay for the services they need on a project basis, rather than investing in a full-time employee.
2. Expertise and Experience
SharePoint development agencies have a team of experienced professionals who specialize in SharePoint development. They have the knowledge and expertise to design and implement custom solutions that meet the unique requirements of SMBs. By outsourcing SharePoint development, SMBs can benefit from the latest industry best practices and technologies.
3. Scalability and Flexibility
As SMBs grow and their needs evolve, their SharePoint environment may need to be scaled and customized accordingly. SharePoint development agencies can easily accommodate these changes and provide scalable solutions that grow with the business. Outsourcing SharePoint development offers SMBs the flexibility to adapt to changing business requirements without the need for additional resources.
Managed SharePoint Services
Managed SharePoint services refer to the ongoing support and maintenance of a SharePoint environment by a third-party provider. SMBs can benefit from managed SharePoint services in several ways:
1. Proactive Monitoring and Maintenance
A managed SharePoint services provider will proactively monitor the health and performance of the SharePoint environment, ensuring that any issues are identified and resolved before they impact the business. Regular maintenance tasks, such as software updates and security patches, are also taken care of by the provider.
2. Technical Support
SMBs can rely on the technical expertise of the managed SharePoint services provider for any issues or questions related to their SharePoint environment. The provider will offer timely and efficient support, minimizing downtime and ensuring that the SharePoint environment is running smoothly.
3. Backup and Disaster Recovery
A managed SharePoint services provider will implement regular backup and disaster recovery strategies to protect SMBs’ data and ensure business continuity. In the event of data loss or system failure, the provider can quickly restore the SharePoint environment to its previous state.
4. Scalability and Performance Optimization
As SMBs’ needs grow, their SharePoint environment may need to be scaled and optimized for performance. A managed SharePoint services provider can handle these tasks, ensuring that the SharePoint environment is running efficiently and can accommodate increased usage and data storage.
Hosted SharePoint services offer numerous benefits for SMBs, including improved collaboration and communication, enhanced document management, workflow automation, and business intelligence. Intranet design and development on SharePoint provide SMBs with a centralized platform for information and resource management, collaboration, and communication. Outsourcing SharePoint development can be a cost-effective and efficient solution for SMBs, allowing them to leverage the expertise and experience of SharePoint development agencies. Managed SharePoint services provide ongoing support and maintenance, ensuring the smooth operation and scalability of the SharePoint environment. By embracing hosted SharePoint services, SMBs can streamline their operations, enhance productivity, and drive business growth.